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Beginner’s Guide to Google Webmaster Tools

Are you looking for some love… from Google? Other than buying paid traffic through their AdWords program, the best way to get more traffic from them is through search engine optimization. But before you start optimizing your site, the first thing you should do is sign up for Google Webmaster Tools (GWT).

GWT is a free toolset provided by Google that helps you first understand what’s going on with your website. This way you make decisions based off of data instead of going in blindly.

Here is how GWT works.

Adding your website

add website to google webmaster tools

The first thing you need to do after you login to GWT (it’s free to sign up) is to add your website.

After you add your website you’ll have to verify that you actually own the website. You can do this through four ways:

  1. Add a DNS record to your domain’s configuration – You can use this option if you can sign in to your domain registrar or hosting provider and add a new DNS record.
  2. Add a meta tag to your sites homepage – You can choose this option if you can edit your site’s HTML.
  3. Upload an HTML file to your server – You can choose this option if you can upload new files to your site.
  4. Link your Google Analytics account to GWT – You can use this option if your site already has a Google Analytics tracking code that uses the asynchronous snippet. You must be an administrator on the analytics account for this to work.


google webmaster tools dashboard

Once your site is verified you’ll start seeing data on your website. Sometimes it can take a few hours before you see any data, but it’ll start rolling in.

The dashboard gives you a rough overview of everything from what keywords you are ranking for to how much traffic you are getting. In addition to that you’ll see if the Google bot is experiencing any crawl errors when going through your website, the number of sites linking to yours, and how many pages Google has indexed.

Site Configuration

Just like everything else, Google isn’t perfect. So configuring your site can help them do a better job of ranking your website. When configuring there are a few areas that you should be familiar with:


google webmaster tools sitemaps

Submitting a sitemap will help Google determine what pages you have on your website so they can index them. If you don’t submit a sitemap they may not index all of the pages on your website, which means you won’t get as much traffic.

Sitemaps have to be submitted in an XML format and they can’t contain more than 50,000 URLs or be larger than 10 megs. If you exceed any of those limits, you need to split up your sitemap in multiple files and then submit them.

If you aren’t technical, you can go to XML Sitemaps to create a sitemap. All you have to do is enter in your URL of your homepage and click “start”.

Once your sitemaps have been uploaded, Google will tell you how many of your URLs are being indexed. Don’t worry, it is common for them to not index all of your web pages. But your goal should still be to get as many pages indexed as possible.

Typically if pages aren’t being indexed it’s because the content on those pages aren’t unique, the title tags and meta descriptions are generic, and not enough websites are linking to your internal pages.

Crawler access

google webmaster tools crawler access

There will be some pages on your website that you just don’t want Google to index. This could be private login areas, RSS feeds, or crucial data that you don’t want people accessing.

By creating a robots.txt file you can block not just Google, but all search engines from accessing web pages that you don’t want them to get their hands on. However, for highly sensitive areas of your website you may want to consider password protecting all relevant directories.

Through the robots.txt generator and tester, not only will you be able to create a robots.txt file, but you will be able to see if it is done correctly before you upload it to your server. It’s wise to do because the last thing you want to do is make a mistake and tell them not to index your whole website.

And if you accidentally mess up and find Google indexing pages that you don’t want them to index, you can request them to remove it through this section.


google webmaster tools sitelinks

Sitelinks are links to a site’s interior pages displayed on a Google search results page. Not all sites have sitelinks, but as you grow in popularity you’ll naturally get them. Google generates these links automatically, but you can remove sitelinks you don’t want.

Through this section you can somewhat control what sitelinks show up when someone searches for your website. The reason you can’t fully control what pages show up here is that you can only block which pages you don’t want to appear, and you can’t pick which pages you want to appear.

Change of address

google webmaster tools change of address

If you are looking to change the URL of your website, you better let Google know or else your traffic is going to decrease.

You can tell them through 4 easy steps:

  1. Setup the new site – You have to get the new domain up and running. Make sure all your content is available for the public to see.
  2. Redirect the old traffic – A 301 permanent redirect tells users and search engines that your site has permanently moved.
  3. Add your new site to GWT – Make sure you also verify your new website.
  4. Tell GWT your new domain – In the change of address section, you can select the new domain name of your website.


google webmaster tools settings

If your target audience is someone in a specific country, then you can select this option in GWT. For example if my target customer for KISSmetrics lives in the United States, I would then tell GWT that my target audience lives in the United States.

In addition to that you can select a preferred domain name. This is going to be or Either one works, you just have to select which variation you prefer. The reason for picking one is that people may link to both versions of your domain and by selecting one Google will combine the links, which will help your rankings.

The last setting you should be worried about is crawl rate. If you feel that the Google bot needs to be crawling your website more often and faster then you can tell them to do so. Or you can just let them pick the crawl setting for your website. (this is typically the best option because if they crawl your website too often it can cause too much bot traffic going to your server and increase your hosting costs)

Your website on the web

Have you ever wondered how Google looks at your website? After all, it’s a search engine and not a human… so naturally it won’t be able to look at a website in the same way you do.

But luckily for you, through GWT you can see how Google views your website.

Search queries

google webmaster tools search queries

Not only is it important to go after keywords that have high search volume, but it is important to make sure that you have a good click through rate.

By monitoring the search queries page, you can work on improving your click through rate so that people are more likely to click on your listing when they search. Typically you can do this by making your title tag and meta description more attractive as that is what people read before clicking through to your site.

Links to your website

google webmaster tools links to your site

The best way to increase your rankings on Google is to get more sites to link to you. Usually this happens naturally if your website is providing valuable information to potential customers.

A good way to monitor your link growth is to continually monitor this area in GWT. In addition to that, make sure you monitor which pages people are linking to.

If your links aren’t growing fast enough consider writing relevant linkbait that could be submitted throughout the social web. Getting on the homepage of can drive thousands of new links to your site.


google webmaster tools keywords

You may have a good idea of what keywords you want to rank for, but that may not be consistent with what Google is ranking you for. Under the keywords section you can see what keywords your website is the most related to.

You can also see what variations of each keyword that are also relevant to your website. For example some people misspell keywords and you can find out which misspellings your website is most relevant for.

And if those aren’t the keywords you care to rank for, you can then use that data to adjust the content on your website.

Internal links

Google Webmaster Tools Internal Links

Linking your web pages together is a great way to get more Google love. For example, if you want your about page to rank for your company name make sure you link to it multiple times.

If you don’t link to your internal pages, they will not get as much PageRank and they won’t place as well in the search listings.

In addition to that, this data will also help you determine which pages Google feels is the most important. For example, if you look at the image above you’ll see that website owner felt that their about pages was one of the most important pages on their website. So naturally Google felt that as well.

Subscriber stats

google webmaster tools subscriber stats

If you have a blog, this area of GWT will be useful for you. If you don’t, it won’t.

Under the subscriber stats section you can see which of your blog posts are the most subscribed to by Google’s feed reader. You can then take that data and write more posts that are similar to your popular ones. And of course, you can stop writing blog posts similar to the ones that no one subscribed to, as readers probably didn’t enjoy them as much.

On a side note, if you want to track your RSS growth, you can also check out Feedburner, which will allow you to track how popular your feed is.


Websites are made by humans, so don’t expect them to be perfect. Your code maybe a bit messed up, and even worse, your website may contain malware.

Through the diagnostics section, you can figure out what’s wrong with your site and how you can fix it.


google webmaster tools malware

If you have malware on your server, you should see a message here. If you don’t, GWT won’t show you much.

The reason it is important to not have malware on your server is that Google tries not to rank infected sites high because if someone goes to an infected site, their computer may get infected. If you do happen to have malware, make sure you clean it up.

Crawl errors

google webmaster tools crawl errors

The crawl errors section will show you if there any problems that relate to your site on the web or on a mobile phone. The most common error that you’ll see is a 404 error, which means Google’s bot can’t find that page.

The most common reason that you’ll see 404 errors is because other websites sometimes link to pages that don’t exist on your website or used to exist.

What you need to do is get a list of all of the websites that are linking to dead pages on your site and hit them up. When emailing them, ask them if they can change that link to a valid page.

Or if you see a lot of people linking to a dead page on your site, you can always 301 redirect that old URL to the new URL.

Crawl stats

google webmaster tools crawl stats

If you have thousands of pages on your site, then you should expect Google to crawl most of these pages on a daily or weekly basis. If they aren’t, then something is wrong.

Through the graphs and data tables that GWT provides, you should be able to get a good sense if they are crawling enough pages on your website. If they aren’t, consider adjusting the crawl rate under the settings tab.

HTML suggestions

google webmaster tools html suggestions

When Googlebot crawls your site, it may find some issues with your content. These issues won’t prevent your site from appearing in Google search results, but addressing them may help boost your traffic.

The most common problem is related to title tags and meta descriptions. If every page on your site has unique and detailed title tags and meta descriptions, you should be fine. At the same time, you also have to make sure your title tags aren’t too short or too long.

And if that isn’t the case, then you can go through the URLs that GWT tells you they have an issue with, and fix it.


GWT regularly tests new features out. The easiest way to find out about these new features is to go through the labs sections.

Fetch as Googlebot

google webmaster tools fetch as Googlebot

With Fetch as Googlebot you can see exactly how a page appears to Google. All you have to do is type in a URL and GWT will tell if they could successful see it or not.

There currently isn’t a ton of data that GWT is showing in this area, but I expect this to change in the future.


google webmaster tools Sidewiki

If you’re a webmaster, you can leave a special Sidewiki entry on pages of your site. You can choose to leave a master entry for the whole site, or create page specific entries to engage your visitors.

All you have to do is:

  1. If you’ve successfully validated your account in GWT, you will see an option to write as the page owner.
  2. Select the “Write as the page owner” checkbox in the entry form. If you’d like to leave a master entry across the whole site, also select the “Show this page owner entry on all pages…” checkbox.
  3. Click Publish.

Site performance

google webmaster tools site performance

Your website’s load time is one of the most important things you should be monitoring. Every month you should be making sure you improve this number because if your website is too slow your Google traffic may drop.

Numerous website owners have seen a positive increase in their traffic by improving their website load time.

If you aren’t sure how fast your website should load, don’t worry. Google will tell you if your website is too slow or quick enough.

Video sitemaps

google webmaster tools video sitemaps

If you have video on your site, you want to make sure you include those raw video files in your sitemap. This way, Google can index them as they may not be able to find them otherwise.

This will help ensure that your videos are getting the traffic they deserve from Google video search.

If you are trying to create a video sitemap, this page should explain how to do so.


GWT is a useful tool that’s free. If you aren’t making use of it, you should start doing so now. The reason it’s worth using is because it will help guide you and tell you what to do if you want to improve your Google traffic.

What are you waiting for? Sign up for Google Webmaster Tools, it’s FREE!

What do you think about GWT?

  1. Excellent, thorough post. Probably one of the better step by step guides to getting Webmaster Tools setup. Well done!

  2. Oh my, when did Google Webmaster tools change to include all these new tools and views? I was excited to dive into my sites after reading this run-through!

  3. Nathan Hangen Oct 27, 2010 at 10:09 am

    Very thorough, I like it. Any tips for getting Google to give me sitelinks? I don’t think I’ve ever had a site with them.

  4. I think the key to sitelinks is age, authority and a lot of pages…

  5. Super detailed post, You can learn pretty much everything about webmaster tool from here.

  6. Very insightful post.
    GWT is definitely one of the things I really enjoy having a look at when I start on a new website, it gives lots of insight into the website. I especially love the ranking section, it’s an absolute gold mine for long tail keywords!
    Good stuff.

  7. Wow! This post is super detailed and I really appreciate that. And just in time too–I’m going to add my new site to GWT right now…

  8. James Tamplin Nov 03, 2010 at 5:28 pm

    Google wieghts site speed quite heavily (as you mention). We had some problematic JS ranking us in the 99th percentile and jumped way up in the rankings once we fixed it.

  9. Another excellent article, informative and straightforward – thank you!

  10. I’ve submitted a site to webmaster tools – but it is showing no data. Nothing at all. How long does it take before stuff starts to appear (submitted it about six hours ago).

  11. Thank you so much for this. I have been using Webmaster Tools for a while now but you share some nuggets that totally slipped passed me.

    • Glad to hear that you found it useful Ndlela. Let us know if you have any more questions or simply come back and let us know how you end up using it.

  12. One thing I’ve always wondered about GWT is whether 2 different WordPress designs can be tested at once? Any idea?

  13. Excellent Post! Really helped us understand the GWT better as Google’s own help is very limited. Bookmarked this and will be returning regularly. Thank you :)

  14. Thanks for the tips. I like Google webmaster tools, but it seems to take an age for new links to my site to show up om there.

  15. Very helpful guide, just getting started with GWT so I have bookmarked for future reference.

  16. I am often blogging and i really appreciate your content. The article has really peaked my interest. I am going to bookmark your site and keep checking for new information.

  17. These overall information about Google Webmaster Tool is so informative. Thanks for sharing and so useful to me. Nice work done appreciate your work a lot.

  18. These are really helpful instructions. I’ll be implementing them once my new site is finished. To what degree, in your opinion, will following these instructions replace the need to hire an SEO specialist?

  19. Having already singed up to GWT and knowing nothing about it,after reading your beginners guide I now know something ! Thanks.

  20. I have been exploring for a little for any high quality articles or weblog posts in this
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    Studying this info So i am glad to exhibit that I’ve an incredibly excellent uncanny feeling I discovered just what I needed. I so much unquestionably will make sure to don?t put out of your mind this web site and give it a glance regularly.

  21. I tried to submit a lot of blogs to social media and find a lot of backlinks for blog growth. This article really helped cool me as a beginner. detailed explanations and easy to understand …

  22. I have indexing problem with my site, i have submit my website sitemap many times, but it is not indexing all of them. What will i do?

  23. Great post. Just today I had to create a robot txt to disallow some links that were causing issues with my site. Your post is simple for a newbie and you have made me to easily understand the term. Thanks

  24. Really great post & thanks for sharing but i have a question, How many page URLs accepted in sitemap.xml file at Google webmaster tools? Is there any limit? If yes, how can we solve this issue because i have more 90,000 pages of my website?

    Thanks in advanced!


  25. I didn’t know that sitemap is playing a big role for indexing process toward entire pages published in our blog.Thank you for posting this. It helped me understand better the importance of GWT.

  26. Hey, this is very nice article but i have one question. My question is, How to download one year data in Google webmaster.

  27. Brajesh Kumar Feb 04, 2015 at 11:55 pm

    well explained article about GWT, i learned so many new thing from the post and the post also inspired me to know more about GWT.

  28. William R. Ewing Mar 24, 2015 at 8:03 pm

    Very nice article, helped me a lot, thanks for sharing,what about my website:,this is a website about cheap sport shoes,how can I do to plus my website on google well.

  29. kamlesh kumar choudhary Mar 24, 2015 at 11:02 pm

    Sitemap for this post I published in the pages of our blog.Thank a major role for the indexing process did not know that. It helped me better understand the importance of GWT.

  30. I’m glad I’ve found this article but it still doesn’t answer my question. I have a website where Google is not indexing links coming to my website. It has indexed my website links and shows my website in Google search results but it doesn’t show any links going to my website in webmaster tools in indexing. Why? What shall I do so Google will start indexing links to my website?
    I’ll be greatful if someone could help me

  31. I have found it to be incredibly frustrating trying to locate the Google Webmaster Tool via any menu or app on the Google account management portal. It seems only by a fluke or by googling webmaster tools can one find the page.

    Most frustrating. . . . so where does not find a link to GWT from “manage this domain” in gmail?

  32. I have created mobile version of sitemap.xml and submitted to google webmaster tool but showing
    item – web – 11 submitted – indexed 9
    item – mobile – 11 submitted –

    My question is why not indexed for mobile?

  33. I got 400 pages and is there any way to create sitelinks that will appear in Google ? Will it automatically apear purely by age or by number of pages ? Please advise!

  34. Good information shared for WMT now this is search console. Thanks

  35. Jennifer Martin Jul 30, 2015 at 9:45 am

    Very informative! I have a lot to learn about this. I’m actually just discovering it believe it or not after blogging for a couple years. Yikes!

  36. Thanks for the well written and informative overview. We use GWT every week to check links, keywords and site performance etc, on our chemical procurement database. It is the most reliable and accurate tool we have used.

  37. I’ve been using GWMT for years and still resource this article regularly. Thank you for the sound information.

  38. Hi Neil,

    Good info. I just wanted to say for the sake of clarification… Google Webmaster Tools is actually referred to as WMT as an acronym. I’m not sure how it recently (last few years) started getting referred to as GWT but GWT is actually another product called Google Web Toolkit, so you can see how it can confuse things for folks.

    Thought you might want to differentiate the two, however there shouldn’t be much of an issue in the future with the switch to Search Console.



  39. Great article.

    I have a follow up question. People say and are two different sites for google. How do I tell google in webmaster tools that these are the same? is there any way?

    Thanks in advance.

  40. Excellent, thanks for the tips.

    I’ve just taken on a website and the web developer wont give us access to Webmaster tools. If we create a new one will any disavow work done be lost? I think the previous guys did some dodgy seo so they probably did some disavow to fix it. I don’t want to start a new account and find the disavows are lost.

    What do you think?

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